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As a program manager, you must establish practices thatâll best serve the projects you donât directly oversee and strategize ways to streamline organizational processes. You will use skills like project coordination to help you organize stakeholders and project team members, affirm their roles and responsibilities, and help them to see how the projects in the program are related to support effective project workflows.
For this assessment, you will prepare a program kickoff presentation for stakeholders, project managers, and team members. Your presentation will explain the program, including what is known about it, the work ahead, and possibly even details the audience might not receive elsewhere.
Select 1 organization from the following list:o Greyson Corporation using information from the Greyson Corporation Case Study (Kerzner, 2022) https://myresource.phoenix.edu/secure/resource/PM583v1/pm583_v1_wiley_greyson_corporation_case_study.pdfo Crosby Manufacturing Corporation using information from the Crosby Manufacturing Corporation Case Study (Kerzner, 2022) https://myresource.phoenix.edu/secure/resource/PM583v1/pm583_v1_wiley_crosby_manufacturing_corporation_case_study.pdfo An organization and program of interest to you
Analyze the organization you selected and define the organizational structure for the project team, including:o How this structure influences how a project team is organizedo The level of authority associated with the program manager
Identify 1 program of 2 or 3 short-term projects, such as those that can be completed in less than 1 year. The program may be longer than 1 year, but individual projects should not be longer than 1 year.
Prepare a 10- to 12-slide program kickoff presentation for the project managers, project team members, and stakeholders.
Include speaker notes, as needed, to supplement content on the screen.
Determine the programâs goals and objectives. Describe how they align with the organizationâs strategic objectives and create value for the organization.
Determine the project team structure. Define the teams and identify the roles they would satisfy. Explain how the structure you chose supports effective workflows for the program and the projects included.
Establish the program timeline and major milestones. Show how the projects in the program will run in relation to each other, whether consecutively or concurrently, or some variation of that so that the audience will be able to see how theyâre interdependent. A high-level overview of the timeline and milestones is appropriate here.
Summarize current assumptions. Consider things you do to identify that influence your decisions, but you donât necessarily have concrete data about. For example, one assumption might be that material and resource costs will remain consistent throughout the project.
Summarize any known risks. For the purposes of the program kickoff, this is not a risk assessment, but it is an opportunity to alert the audience to risks that you know right now.
Cite any references used and format citations and references according to APA guidelines.
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Sample Answer
Program Kickoff Presentation: Greyson Corporation Project Program
Slide 1: Introduction
– Title: Greyson Corporation Project Program Kickoff– Welcome stakeholders, project managers, and team members– Brief overview of the presentation agenda
Slide 2: About Greyson Corporation
– Overview of Greyson Corporation’s industry and strategic objectives– Importance of the project program in achieving organizational goals
Slide 3: Program Goals and Objectives
– Define program goals and objectives– Explain alignment with Greyson Corporation’s strategic objectives– Highlight value creation for the organization
Slide 4: Program Structure
– Organizational structure for the project team– Influence of the structure on project team organization– Level of authority associated with the program manager
Slide 5: Project Team Structure
– Define project teams and their roles– Explanation of how the structure supports effective workflows– Identification of key team members and responsibilities
Slide 6: Program Timeline
– Establish program timeline and major milestones– Illustrate how projects will run in relation to each other– Consecutive or concurrent project execution
Slide 7: Interdependencies Among Projects
– Showcase interdependencies among short-term projects– Demonstrate how projects are interconnected and reliant on each other
Slide 8: Assumptions
– Summary of current assumptions influencing decisions– Note on consistency in material and resource costs throughout the project
Slide 9: Known Risks
– Overview of identified risks for the project program– Not a detailed risk assessment but an alert to potential risks
Slide 10: Communication Plan
– Outline communication strategies for stakeholders, project managers, and team members– Emphasize the importance of transparent communication channels
Slide 11: Next Steps and Expectations
– Detail next steps following the kickoff meeting– Set clear expectations for project managers and team members
Slide 12: Q&A Session
– Open the floor for questions from stakeholders, project managers, and team members
Speaker Notes:
1. Organizational Structure: Greyson Corporation follows a matrix organizational structure where project teams are formed based on expertise and function. This structure influences how project teams are organized by allowing cross-functional collaboration and expertise sharing.
2. Program Manager Authority: The level of authority associated with the program manager at Greyson Corporation is high, as they oversee multiple projects, allocate resources, make strategic decisions, and report directly to top management.
3. Program Goals: The program aims to enhance product quality, streamline production processes, and reduce costs, aligning with Greyson Corporation’s strategic objective of increasing market competitiveness.
4. Project Team Structure: The project teams include design, production, and quality assurance teams. Each team has specific roles and responsibilities to ensure seamless workflow and project delivery.
5. Timeline: The projects will run concurrently to expedite product development and launch. Milestones include design completion, prototype testing, production scaling, and market release.
6. Assumptions: We assume stable market conditions and consistent resource availability throughout the project. These assumptions guide our decision-making process.
7. Known Risks: Identified risks include supply chain disruptions, regulatory changes, and technology constraints. Mitigation plans will be developed to address these risks proactively.
In conclusion, the Greyson Corporation Project Program kickoff presentation aims to align project goals with organizational objectives, establish effective team structures, outline timelines and milestones, address assumptions and risks, and emphasize transparent communication for project success.
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